what is administrative office management

The Administrative Office Management program is an associate degree program that prepares students to assume positions as office managers, supervisors, or as assistants to top executives. Overview and Chapter Aim Chapter Quiz PowerPoints Search the Web . Also known as an office manager, this is the person that keeps a department or company running smoothly. Office mangers definitely have to wear many hats as they have to effective interact well with the entire office and makes sure that the office runs smoothly as well. This includes writing up contracts, processing payroll, and recruiting and training employees. Administrative Administrative professionals complete a multitude of tasks to support their company. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. Administrative and Office Management prepares students to plan, organize, direct, and control the functions and processes of a firm or organization and be successful in a work environment. Management is a systematic way of managing people and things within the organization. Additionally, anyone working in this position needs to be good with people, as he or she will likely be dealing with both junior employees and clients. He or she also has to perform evaluations of staff and provide training or take disciplinary action against staff members who do not perform appropriately. Thanks to the advent of communication technology, the skills these assistants require have become diversified, and the ability to multitask and juggle several different instructions at once have become essential. They are charged with overseeing and coordinating the day to day operations of a business. An Office Manager, also known as an Office Administrator, or just Administrator, acts as a liaison between management and employees in and organization. Administrative Office Management - Associate in Applied Science (AAS) (1926). I enjoy working in an office and really like the camaraderie that you feel in an office. Chapter 1: The Managerial Process . An office manager is a member of the leadership team who oversees an office's administrative support staff. how do i enroll in an online business management course? General Objectives Topic 11: Emerging Trends and Issues in Office Administration and Management Introduction This module is intended to equip the trainee with knowledge, skills and attitude that will enable him/her perform office administration and management functions effectively. Someone in this position may provide managerial support to a particular division or department, or to an entire company. An office manager really wears many hats and has to be flexible enough to wear many more if necessary. 2. Also known as an office manager, this is the person that keeps a department or company running smoothly. The office manager is responsible for managing a variety of tasks and responsibilities that work to keep the office running efficiently. The administration is defined as an act of administering the whole organization by a group of people. Office managers, also called administrative service managers, are business professionals who are responsible for a diverse set of administrative tasks.Whether calculating payroll or … What does an Administrative Office Manager do. Management is an activity of business and functional level, whereas Administration is a high-level activity. Procurement and Supply of Stationery. They also planned Thanksgiving festivities and Christmas gift exchanges. Office administration (shortened as Office Ad and abbreviated as OA) is a set of day-to-day activities that are related to the maintenance of an office building, financial planning, record keeping & billing, personal, physical distribution and logistics, within an organization. Office managers coordinate and oversee administrative duties in an office, and ensure that the office operates efficiently and smoothly. In organizations with a few administrative managers, each one is generally responsible for a particular area or speciality. They also are in charge of buying office furniture and planning corporate functions like Christmas parties or birthdays. An administrative office manager handles a wide range of administrative responsibilities in the workplace, ranging from providing administrative support to managing office facilities to supervising entry-level administrative staff. Helps in Retaining Talent and Inculcating Sense of Loyalty in Office Staff: Effective administration … This will cost the company more money. Office managers use processes focused on maintaining a positive work environment to keep the office running efficiently and productively. Because his responsibilities always change for the different profession as well. The strongest administrative managers have the detail-orientation to keep track of all the day-to-day operations of a business along with strong analytical skills and an ability to work with many different types of people. Those working in a supervisory role need to be able to lead teams of other people effectively, and make the right judgment call when it comes to determining whether a course of action is within company policy. At times there jobs may involve procurement and the purchase of office equipment like copiers and printers. Subway11-Office managers also have to have a good command of the latest office software like PowerPoint, Excel, and Word 2003. In an office without executive assistants, this person may be called upon to manage expense reports for one or more members of management, as well as arranging their meetings and travel accommodations. Learn what it takes to become an office manager and why this role is so important for a company to succeed. Orders and maintains office supplies and … Employees who’ve noticed a sudden improvement in procurement processes might just have an OA to thank. Administrative office management (aom) 1. •ADMINISTRATIVE – is related to the world administration, which describe, the performance of or carrying out of.•ADMINISTRATION – is also used to refer to group of persons who execute these duties, such as the governing board of your school or the top level executives of a corporation. Office manager skills require multitasking ability with strong interpersonal skills. Administrative management requires the people in charge of it to employ their attention to detail and high analytical skills to oversee and run the operations on a daily basis. Office management is thus a part of the overall administration of business and since the elements of management are forecasting and planning, organising, command, control and coordination, the office is a part of the total management function. Office administration involves attending to the activities necessary for a workplace to function well. An Administrative/Office Manager is often the professional lead to ensure the day-to-day operations of a company or department. In addition to making sure the office runs smoothly, part of the duties of an office manager include ordering supplies. Office managers are responsible for a variety of tasks including monitoring deliveries, organizing workspaces, and providing assistance to executives where needed. He or she may also supervise other clerical personnel in an office. Good article- I want to add that administration managers also plan meetings and conferences. I would love to plan an office party. Most of the time, this helps a lot for those managers to move smoothly with the government officials and get things done, if required. Office management professionals typically oversee administrative tasks and coordinate the efforts of clerical personnel in different departments. They also find ways to make work even faster and more efficient. Sunny27-I think the job description of office managers sounds so fun. The level of administrative support provided by these managers depends on the number of other administrative support professionals in the office. Administrative managers working in larger companies may oversee a team of clerical workers. Which is something the office manager has to avoid. Well said. Most administrative office manager job descriptions involve processing employee payroll and keeping track of employee requested days off. If you have strong time-management and organizational skills, our Associate in Applied Science in Administrative Office Management can be your key to pursuing a rewarding career. Do you know if you need a special degree to get this type of work? --. It is stated already that office work is mostly paper work. For instance, an executive office might hire one manager to keep track of all of its higher ups' schedules, another to supervise payroll, and another to oversee the day-to-day work in the IT department. If it is required and a must locally, then it is the admin manager who will run from pillar to post for getting things done. They may decide to buy a printer directly from a manufacturer and have a service contract with that company to service the machine and maintain the toner and ink cartridges. Administrative services managers plan, direct, and coordinate activities that help an organization run efficiently. … Employees may answer phone calls, communicate with clients, insert data, file documents and maintain confidentiality from executives and managers. These professionals may also be known as Administration Managers. Minimization of Costs: Office costs can only be reduced under the guidance and control of efficient … An administrative manager oversees the support operations of a business or organization. For example, if an office manager forgets to book travel plans for an executive that is meeting a potential new client, not only does this put the meeting in jeopardy, but the last minute airline and hotel fares might increase the cost of both the airline fare and the hotel stay. Additionally, please note that this list covers many, but certainly not all, administrative job titles you’ll encounter. The admin manager's duties are duly explained, but I would like to add one important thing. Other office managers might just buy a machine and simply buy the extended warranty that a store offers and stay on top of the ink and toner themselves. Administrative managers oversee the work of other administrative and clerical staff while also providing such duties themselves. For example, an Office Manager could be an entry-level position at one company and a high-level position at a different company that has more demanding office needs. Administrative Office Management: An Introduction, 8e. Chapter 2: The Organizing Process . In some companies, an administrative manager may also fulfill the role of human resources in a variety of employee-related tasks. Administrative managers help organize schedules, manage payroll and personnel databases, create reports, and offer other clerical duties. This includes doing things like managing the budget for office supplies, using database systems, and making sure broken office equipment gets fixed or replaced. Since managing the office is their responsibly, this aspect of office management would also fall on the office manager. His or her analytical and organizational skills would come into play in implementing, maintaining and managing the business' operational systems. 1. Meaning of Office Management Office management refers to the process of planning, organizing, guiding, communicating, directing, coordinating and controlling the activities of a group of people who are working to achieve business objectives efficiently and economically. Students are provided opportunities to develop attitudes and apply skills and kno wledge in the areas of business administration, management, and finance. Maintaining proper inventory of office supplies is crucial because the last thing an office needs is to run have to replace an ink cartridge or toner when there is a pressing deadline on a presentation. Office manager duties include supervising the administrative clerk, the administrative secretary, and any other administrative office assistants. Wikibuy Review: A Free Tool That Saves You Time and Money, 15 Creative Ways to Save Money That Actually Work. When a company is run by one admin manager only, he has to interact not only with the employees but also with outside agencies, like government departments, for exampled. Administrative assistants are invaluable members of the office team. The specific responsibilities vary, but these managers typically maintain facilities and supervise activities that include recordkeeping, mail distribution, and office upkeep. A person working in this position needs to be very detail-oriented, which will be reflected in his or her reports to supervisors and simultaneous management of multiple schedules. If the office doesn’t already have an HR division, this person will typically oversee new employee orientation, including collecting the requisite paperwork from new staff; providing them with items they might need, such as keys to the office or an employee handbook; and introducing them to other staff members as well as the overall operations of the company. One such thing I would prescribe is the registration of a company with the local authorities. Moldova- I wanted to add that if the office alarm goes off, the administrative office manager job description would probably entail that he or seh receive the first call from the company’s alarm carrier. Administrator, administrative job titles that are sometimes used include office administrator, administrative manager not. 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